What You Get & How We Price
Virtual Accounting Services for Small Businesses
Expert support so you can focus on growth
Below you’ll find exactly what’s included for each service
Ala carte work is tracked and you’ll receive a timesheet in
deliverable log with each end of month invoice
Accounts
Payable
$35/Hr
What we do
- Intake vendor bills
- Verify amounts, dates, terms, and coding
- Schedule and release payments
- Maintain vendor master file
- Reconcile AP subledger to GL; resolve duplicates and credits
Deliverables
- Weekly AP aging report with cash-needs forecast
- Payment run file with approvals trail
- Vendor ledger updates & issue log
Assumptions & limits
- Volume/complexity and tools influence effort
- Approvals remain your responsibility; we configure and track them
Accounts
Receivable $35/Hr
What we do
- Draft/send invoices
- Apply receipts; maintain customer statements
- Friendly dunning: T+7, T+15, T+30 cadence
- Dispute triage and payment-plan tracking
Deliverables
- Weekly AR aging with at-risk list
- Cash collection summary & open-issues tracker
- Customer ledger clean-up recommendations
Assumptions & limits
- Integrations, sales tax and revenue recognition rules may add scope
Bank/Credit Card
Reconciliation
$40/Hr
What we do
- Import/confirm feeds; match transactions to books
- Investigate unmatched items; record bank charges/interest
- Month-end tie-out with reconciliation statements
Deliverables
- Reconciliation report(s) per account
- Open-items list with owner and due dates
Assumptions & limits
- Higher transaction counts or multi-currency increase effort
Bookkeeping
$45/Hr
What we do
- Record income/expense, accruals, prepaids, fixed assets
- Update chart of accounts; maintain classes/projects/tags
- Month-end close checklist
Deliverables
- Monthly close package: P&L, Balance Sheet, Cash Flow
- GL detail and adjusting entries schedule
- Exception notes and “what changed” summary
Assumptions & limits
- Ideal for recurring monthly cadence; scope flexes with transaction volume
Payroll
Processing
$42.50
What we do
- Process payroll runs; verify hours & rates
- Set up/maintain employees & contractors
- Coordinate tax filings
Deliverables
- Payroll register & funding confirmation
- New-hire/termination checklist
- Variance report
Assumptions & limits
- Multi-state, benefits, and off-cycle runs add complexity
Expense Tracking
& Categorization
$35
What we do
- Process receipts and enforce policies
- Code expenses to GL/class/project; flag non-compliant spend
- Set up rules/automations to speed future coding
Deliverables
- Categorized expense ledger & exception report
- Policy compliance scorecard
Assumptions & limits
- Best paired with your receipt app
Audit
Preparation
$50
What we do
- Build PBC list & gather evidence
- Tie GL to supporting docs; organize workpapers
- Answer auditor requests and track status
Deliverables
- PBC binder
- Variance explanations & sampling support
- Final audit closeout checklist
Assumptions & limits
- Timing depends on external auditor cadence and requests
Compliance &
Record‑Keeping
$45
What we do
- Retention policy setup; secure digital filing taxonomy
- Annual forms support
- SOPs for approvals, coding, and month-end workflows
Deliverables
- Policy docs (PDF) and SOPs
- Year-end compliance tracker
Assumptions & limits
- Filing/submission fees and third-party platform fees billed to client
Bookkeeping (Full‑Cycle) — Pricing Plans
Flat monthly pricing tied to transaction volume with transparent guardrails.
Starter
$449/mo
Transaction Band
Up to 150
Accounts Reconciled
Up to 2
Classes/Projects
Up to 1
Close SLA
10 business days
Reports & Reviews
Standard P&L, BS, CF
+ exceptions note
Overage
$0.90/txn
Core
$749/mo
Transaction Band
151–300
Accounts Reconciled
Up to 4
Classes/Projects
Up to 2
Close SLA
10 business days
Reports & Reviews
+ 1 custom view
(e.g., class P&L)
Overage
$0.85/txn
Growth
$1,099/mo
Transaction Band
301–600
Accounts Reconciled
Up to 6
Classes/Projects
Up to 4
Close SLA
7 business days
Reports & Reviews
+ 2 custom reports
(KPIs/cohorts
Overage
$0.70/txn
Scale
$1,699/mo
Transaction Band
601–1,000
Accounts Reconciled
Up to 10
Classes/Projects
Up to 6
Close SLA
5 business days
Reports & Reviews
+ 4 custom reports +
monthly review call
Overage
$0.50/txn
Guardrails & Auto‑Tier Rules
- Transactions counted = posted bank/CC lines + manual journal entries + AP/AR entries.
- Your 3-month rolling average determines the active tier; if volume rises above the band, the next month auto-adjusts (15-day notice).
- Monthly overage choice: per-transaction at the tier’s rate or hourly at $45/hr for ad hoc work.
- Catch-up/cleanup work (past periods), sales tax setup/filings, inventory implementation, and system migrations are separate projects.
Included in Every Plan
- Kickoff & onboarding
- Weekly operations + monthly close
- Maker/checker reviews & month‑end tie‑outs
- Shared dashboard + weekly status note
- 1‑business‑day SLA on standard requests
- Least‑privilege access
Billing & Overage Policy
- Time tracked in 15‑minute increments
- Overage billed at $45 hr or upgrade tiers
- Unused hours roll forward 30 days
Optional Add‑Ons
- Systems setup/migrations (QuickBooks, Bill.com, Ramp)
- Cleanup projects (backlog bookkeeping, historical catch‑up)
- Custom reporting (unit economics, cohort/cash burn dashboards)
- Audit‑heavy periods (peak PBC support)
How We Define Success
- Accuracy: <0.5% uncategorized transactions at month‑end
- Timeliness: close package delivered within 10 business days of month end
- Collections: AR >90 days reduced month‑over‑month
- Compliance: 100% on‑time payroll and filings
Included in Every Plan
- Kickoff & onboarding
- Weekly operations + monthly close
- Maker/checker reviews & month‑end tie‑outs
- Shared dashboard + weekly status note
- 1‑business‑day SLA on standard requests
- Least‑privilege access
Billing & Overage Policy
- Time tracked in 15‑minute increments
- Overage billed at $45 hr or upgrade tiers
- Unused hours roll forward 30 days
Optional Add‑Ons
- Systems setup/migrations (QuickBooks, Bill.com, Ramp)
- Cleanup projects (backlog bookkeeping, historical catch‑up)
- Custom reporting (unit economics, cohort/cash burn dashboards)
- Audit‑heavy periods (peak PBC support)
How We Define Success
- Accuracy: <0.5% uncategorized transactions at month‑end
- Timeliness: close package delivered within 10 business days of month end
- Collections: AR >90 days reduced month‑over‑month
- Compliance: 100% on‑time payroll and filings
Service Rate Detail (Transparency)
Our hourly rates are derived from current national service rate midpoints
AP $35, AR $35, Recs $40, Full-Cycle $45, Payroll $42.50,
Expenses $35, Audit $50, Compliance $45.
Clean Books.
Organized Operations.
Reliable Support
Remote Virtual Business Solutions helps small businesses stay on top of accounting, finance, and day-to-day admin—without hiring in-house.
The Double Discount Offer
Save 25% Twice — On Us
- Month 1: 25% off your first month retainer or a-la-carte service.
- Month 3: 15% off your third month as a loyalty reward.
No gimmicks—just a welcome gift and a thank-you for staying with us.